Privacy policy

1) Introduction and Contact Details of the Controller

1.1 We are pleased that you are visiting our website and thank you for your interest. In the following, we inform you about the handling of your personal data when using our website. Personal data in this context is all data with which you can be personally identified.

1.2 The controller in charge for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is

Ulrike Oppelt, Art In Flow – Office for Art and Publishing,
Ohlauer Str. 29, 10999 Berlin, Germany,
Tel.: +49 30 61285630, E-mail: info [at] artinflow.de.

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data.

 

2) Data Collection When Visiting Our Website

2.1 When using our website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we only collect data that your browser transmits to the server (so-called “server log files”). When you access our website, we collect the following data, which is technically necessary for us to display the website to you:

• Our visited website
• Date and time of access
• Amount of data sent in bytes
• Source/reference from which you reached the page
• Browser used
• Operating system used
• IP address used (if applicable: in anonymized form)

Processing is carried out in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in improving the stability and functionality of our website. The data is not passed on or used in any other way. However, we reserve the right to subsequently check the server log files if there are concrete indications of unlawful use.

2.2 For security reasons and to protect the transmission of personal data and other confidential content (e.g. orders or inquiries), this website uses SSL or TLS encryption. You can recognize an encrypted connection by the character string “https://” and the lock symbol in your browser line.

 

3) Hosting & Content Delivery Network

For hosting our website and displaying the page content, we use a provider who provides its services itself or through selected subcontractors exclusively on servers within the European Union.
All data collected on our website is processed on these servers.

We have concluded a data processing agreement with the provider to ensure the protection of our website visitors’ data and to prohibit unauthorized disclosure to third parties.

 

4) Cookies

To make visiting our website attractive and to enable the use of certain functions, we use cookies, i.e. small text files that are stored on your device. Some of these cookies are automatically deleted after closing the browser (“session cookies”), while others remain on your device for longer and allow page settings to be saved (“persistent cookies”). In the latter case, you can find the storage duration in your web browser’s cookie settings overview.

If personal data is also processed by individual cookies we use, processing is carried out in accordance with Art. 6(1)(b) GDPR for contract performance, Art. 6(1)(a) GDPR in the case of consent, or Art. 6(1)(f) GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the site visit.

You can configure your browser to inform you about the setting of cookies and to decide individually on their acceptance or to exclude the acceptance of cookies for certain cases or in general.
Please note that if cookies are not accepted, the functionality of our website may be limited.

 

5) Contacting Us

When you contact us (e.g. via contact form or email), personal data is processed solely for the purpose of handling and responding to your request and only to the extent necessary for this purpose.

The legal basis for processing this data is our legitimate interest in responding to your request pursuant to Art. 6(1)(f) GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6(1)(b) GDPR. Your data will be deleted when it can be inferred from the circumstances that the matter has been conclusively clarified and provided there are no statutory retention obligations to the contrary.

 

6) Data Processing for Order Processing

6.1 To the extent necessary for contract processing for delivery and payment purposes, the personal data collected by us will be passed on to the commissioned transport company and the commissioned credit institution in accordance with Art. 6(1)(b) GDPR.

If we owe you updates for goods with digital elements or for digital products based on a corresponding contract, we process the contact data you provided when placing the order in order to inform you personally about updates within the scope of our legal information obligations pursuant to Art. 6(1)(c) GDPR.

We also work with the following service providers to process your order, who support us in whole or in part in fulfilling concluded contracts. Certain personal data is transmitted to these service providers in accordance with the following information.

6.2 Transfer of Personal Data to Shipping Service Providers

  • Deutsche Post
  • DHL
  • Hermes

(Each section explains that email/phone may be shared for delivery coordination with consent under Art. 6(1)(a) GDPR, otherwise only name and address under Art. 6(1)(b) GDPR; consent can be revoked at any time.)

6.3 Use of Payment Service Providers (Payment Services)

  • PayPal

If you select a payment method where you pay in advance, your payment data and order details are transmitted to the provider in accordance with Art. 6(1)(b) GDPR for payment processing.

If a payment method involves us providing advance performance, you may be required to provide personal data (e.g. name, address, date of birth). To safeguard our legitimate interest in assessing your creditworthiness, this data is transmitted to the provider in accordance with Art. 6(1)(f) GDPR for a credit check.

You can object to this processing at any time, but the provider may still be entitled to process your data if required for contractual payment processing.

6.4 Sanctions List Screening

We reserve the right to compare your personal data with sanctions lists of the European Union and/or its member states and to decide on establishing a business relationship or executing an order based on the results.

This processing is carried out in accordance with Art. 6(1)(c) GDPR due to our legal obligation to ensure that no business relationships are entered into with sanctioned persons.

 

7) Tools and Miscellaneous

This website uses a “cookie consent tool” to obtain valid user consent for cookies and cookie-based applications. Cookies requiring consent are only set if the user has given consent.

Technically necessary cookies are used to store your preferences. Personal data is generally not processed.

If personal data (e.g. IP address) is processed in individual cases, this is done in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in legally compliant and user-friendly consent management, and Art. 6(1)(c) GDPR due to legal obligations.

Further information on the operator and the setting options of the cookie consent tool can be found directly in the corresponding user interface on our website.

Kunstmatrix
Our website uses functions provided by Kunstmatrix. The provider is Kunstmatrix Technologies GmbH, Brunnenstr. 110c, 13355 Berlin, Germany.

Each time one of our pages containing Kunstmatrix functions is accessed, a connection to Kunstmatrix servers is established. Kunstmatrix is informed that you have visited our web pages with your IP address. If you call up pages with plugins from Kunstmatrix and are logged in with your account at Kunstmatrix, it is possible for Kunstmatrix to assign your visit to our website to you and your user account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by Kunstmatrix.

For more information, please refer to the privacy policy of Kunstmatrix at: https://art.kunstmatrix.com/de/info/privacy-policy.

 

8) Rights of the Data Subject

8.1 You have the following rights under applicable data protection law:

  • Right of access (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to notification (Art. 19 GDPR)
  • Right to data portability (Art. 20 GDPR)
  • Right to withdraw consent (Art. 7(3) GDPR)
  • Right to lodge a complaint (Art. 77 GDPR)

8.2 RIGHT TO OBJECT

IF WE PROCESS YOUR PERSONAL DATA BASED ON OUR LEGITIMATE INTERESTS, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION.

IF YOU OBJECT, WE WILL STOP PROCESSING THE DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS OR THE PROCESSING SERVES LEGAL CLAIMS.

IF YOUR DATA IS PROCESSED FOR DIRECT MARKETING, YOU CAN OBJECT AT ANY TIME, AND WE WILL STOP PROCESSING FOR SUCH PURPOSES.

 

8) Duration of Storage of Personal Data

The storage period depends on the legal basis, purpose, and applicable statutory retention periods.

  • Data processed based on consent is stored until you withdraw your consent.
  • Data processed for contract purposes is deleted after statutory retention periods unless still required.
  • Data processed based on legitimate interests is stored until you object unless overriding grounds exist.
  • Data for direct marketing is stored until you object.

Unless otherwise stated, personal data is deleted when it is no longer necessary for the purposes for which it was collected.

Copyright Notice: This privacy policy was created by the specialized lawyers of IT-Recht Kanzlei and is protected by copyright. 

Status: April 26, 2026

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